Planning Lead
December 12 2024
Industries
Consulting services
Categories Data Business Analyst,
Toronto, ON • Full time
Job Description
- (Internal Title-Scheduling VI)
- Lead and manage a team of project controls personnel. Set expectations for consulting services, establish a culture of efficiency, and enforce workmanship standards
- Monitor and manage project staff performance, ensuring excellence in results. Focus on performance objectives and facilitate an inclusive project environment.
- Act as a point of communication with clients, make decisions on contractor schedules, and handle other assigned duties
- Responsible for implementing and managing project/program standards, goals, and policies
- Develop and maintain project Master schedules, manage progress measurement, earned value, and schedule reporting. Implement schedule changes and develop the schedule management plan
- Develop progress measurement processes, analyze performance data, and generate progress reports. Monitor critical activities and slippages
- Create scheduling and planning procedures, ensure contractor and project team compliance, and develop baseline schedules
- Collaborate with Risk Lead on schedule risk analysis, contribute to Risk Mitigation Plan, and identify commercial/schedule risks
- Provide schedule input for procurement bids, assist with evaluation, and manage consultants, vendors, and contractors
- Optimize schedules through change management procedures, review impacts of changes/claims, and implement corrective actions
- Prepare progress reports, analyze schedule variance, float, and trends, and monitor schedule KPIs
- Perform audits on various schedules, review scope changes and claims, and provide feedback to financial and contract management
- Implement key scheduling requirements, including activity coding and client requirements management
- Responsible for the overall work scope and implementing and managing the standard, goals, policies, etc. of all entities in the total plan for the project or program and reviewing the representation of project scope in schedules
- Lead schedule planning, developing and maintaining the progress measurement and earned value, schedule reporting, schedule basis, schedule change implementation, and the project Master schedule and plan to meet the project objectives
- Prepare scheduling and planning procedures and work instructions and ensure that they are followed by the contractors and project team
- Formulate and maintain the basis of schedule for each baseline schedule, and develop the baseline curves including progress and manpower
- Generate all progress curves including planned, actual, and forecast
- Effectively collaborate with risk to develop a summary schedule suitable for quantitative schedule risk analysis in parallel with the Monte Carlo risk analysis process and Risk Mitigation Plan
- Finalize and sign off on monthly updates and required progress reports and dashboards to provide project status updates to all internal and external clients
- Monitor and track slippages and critical and near-critical activities
- Oversee schedule inputs to the procurement bid process including reporting requirements and milestone dates, and examine bid evaluation and ongoing management of consultants, vendors, and contractors
- Maintain and optimize the schedule through change management procedures; monitor progress and resolve areas of potential concern. Review and assess schedule impacts due to changes and claims
- Manage schedule variance, float and trending and schedule KPIs
- Implement corrective action when performance trends deviate from the baseline
- Own the management of various schedules audits including those produced by contractors and prepare all required output documents
- Direct scope changes and claims for schedule and cost impact and provide feedback to financial and contract management staff
- Define the key scheduling requirements such as activity coding, naming conventions, client requirements, protocols, project calendars, and resource and data libraries
- Own the progress measurement process, analyze progress and performance data, and assess the extension of time claims
- Design the forensic analysis process of project schedules, produce recommendations for improvement, and analyze schedule delays
- Identify and mitigate commercial and schedule risks and develop measures to ensure timely and high-quality planning and scheduling-related deliverables
- Actively participate in the supervision, coaching, mentoring, and hiring process by interviewing and selecting the best-aligned project controls staff for the company and team
- Set and interpret clear and focused performance objectives Scheduling services expectations for the project or program while delegating and managing deliverables with Scheduling team members
- Working Conditions
- Office or Site-based
Qualifications
- Experience:
- Minimum of 15 years of Planning and Scheduling experience in large projects and programs
- Education:
- Bachelor's degree in a relevant field
- Licenses OR Certifications:
- Holding recognized certification in PMP, PMI-SP or PSP, CCP or PMI-RMP
- Oracle Primavera P6 certificate is considered an asset
- Skills and Competencies:
- Expert grasp of prevailing Project Management and Scheduling methods
- Demonstrated expertise in tools and metrics needed to evaluate project performance
- Advanced skills in Microsoft Office applications particularly Excel and Power Query
- Mastery of Primavera P6
- In-depth knowledge of Navisworks, Synchro, Power BI and TILOS
- Sound understanding of multi-discipline engineering and construction projects
- Must maintain professional development to keep abreast of emerging technologies, methods, and best practices
- Demonstrated functional acumen to support how solutions will address client goals while maintaining alignment with industry best practices
- Ability to arrange priorities and escalate competing risks to meet deadlines with minimum input from leadership
- Keen eye for detail and adept problem-solving abilities with a track record for meeting deadlines
- Must have demonstrated experience relaying and receiving information (written and verbal) in a demanding multidisciplinary project environment
- Expert ability to work collaboratively and independently on creative and analytical tasks in a structured, disciplined, technology-driven environment
- Effectively lead multi-resource scheduling teams
- Proven capacity to anticipate, identify, and minimize risks
- Expert ability to detect and capitalize on others' strengths
- Demonstrated capability to supervise, delegate, and develop capacity
- Effectively lead large scheduling teams
- Ability to work creatively and analytically in a problem-solving environment by ensuring effective teamwork, promotion of innovation, and overall excellence
- Ability to perceive and ameliorate conflict and tension
- Capability to understand interdependencies between technology, operations, and business needs
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