HRIS Analyst - Position Management

UHN is Canada's #1 hospital and the world's #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN's vision is to build A Healthier World and it's only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union
Number of vacancies: 2
Site: Toronto General Hospital
Department: People & Culture
Reports to: Sr. Manager, HR Systems & Digitization
Work Model: Hybrid
Hours: 37.5 per week
Status: Permanent Full-Time
Closing Date: May 1, 2025

Position Summary

As a HRIS Analyst - Position Management, you will play a crucial role in optimizing UHN's organizational structure by analyzing and managing position data. Your expertise will ensure that UHN utilizes its human resources efficiently and aligns position structures with strategic objectives. You will collaborate with People & Culture and departmental leaders across UHN to ensure position management data is accurate in the HRIS and a central repository, and generate standard queries and analysis of employee-related data. You will partner with and advise departmental leaders to understand the business requirements and process for creating and maintaining position management, and for data and reporting needs.

Additionally, you will have the exciting opportunity to be part of UHN's Human Resource Information System (HRIS) transformation, which will start in Fall 2025. This role will allow you to lead the project to clean up position management in the old system, and you will contribute to the successful configuration, implementation and integration of the new system for position management requirements and beyond; ensuring a smooth transition and enhanced efficiency.

We want someone with strong knowledge and understanding of HRIS Position Management and is able to create complex SQL queries comfortably. Your analytical skills, attention to detail, and proficiency in HRIS systems will be essential in maintaining accurate records and driving process improvements.

You ideally have experience working with HRIS and position data in a hospital environment, and experience collaborating with People and Culture and departmental leaders to gather required information.

Duties

• Position Analysis and Planning: Collaborate with People and Culture and department leaders to align position management with organizational goals and workforce planning strategies. Conduct thorough analysis of current position structures and recommend changes to improve efficiency and effectiveness.
• Data Management: Maintaining accurate and up-to-date information about positions, including job descriptions, salary ranges, and required skills. Track the status of positions (filled, vacant, upcoming openings), managing budgets associated with each position, and ensuring that positions are aligned with organizational needs. Develop, maintain, and troubleshoot complex Oracle SQL scripts to support HRIS data processing and reporting needs.
• Reporting: Generate regular reports on position management metrics and provide insights to People and Culture colleagues and management to support decision making.
• Compliance: Adhere to audit and data verification processes to ensure information is correct and maintained properly.
• Process Improvement: Identify opportunities for process improvements and implement best practices in position management.
• Communication: Simplify complex information and communicate findings to key stakeholders. Acts as a first point of contact for user guidance and advice. Responds to queries and issues related to position to identify the root cause and solve the issue directly
• Training: Identify skills and knowledge gaps in position management across the organization, develop and deliver training programs for position management, support employees during the HRIS transition to understand position management, and create and maintain training materials for position management.
• HRIS Transformation: Ensure accuracy, consistency, and reliability of position-related data within the HRIS (data integrity), identify and correct data issues (data cleanup), conduct regularly audits to verify data accuracy, document cleanup processes, collaborate with People and Culture and Digital teams, and provide training on data maintenance practices.

• Bachelor's degree in Human Resources, Business Administration, Information Technology, or related field.
• 2-3 years experience in a Human Resources role that is data focused, or a decision support role with the ability to quickly learn business processes and data sets.
• Advanced proficiency with HRIS software (e.g., VIP, Workday, Oracle, SAP), data analysis tools (e.g., Excel, Power BI) and SQL.
• Proven experience in data cleaning, data validation, or related roles.
• Experience in managing projects and system upgrades.
• High level of accuracy and attention to detail in data management and reporting.
• Strong written and verbal communication, including presentation skills.
• Excellent organizational, time management and interpersonal skills.
• Ability to train People and Culture and departmental leaders on position management and HRIS practices.
• Ability to work independently and as a team member.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.